Arcvue Accounting — User Guide

This guide is for the people using Arcvue Accounting, not building it.

It does not assume you're a government-contract accountant. It's written so a capable business operator — up to and including a COO who has never run a DCAA-compliant accounting shop — can operate the system and understand what it's doing. Where a workflow needs an accounting idea (indirect rates, T&M vs fixed-price, provisional rates, what an auditor looks for), the guide teaches that idea from the ground up, at the point you need it, then shows how Arcvue handles it. You build up to the technical accounting; you don't have to arrive already knowing it.

How this guide is organized

The guide is split by role. Read the folder for your role. Your role sets how deep into the technical accounting a guide goes — but none of them assume that depth as a starting point.

Folder	Who it's for	Covers
controller/	Controller / Bookkeeper	The accounting workflows: closing the month, coding transactions, invoicing, indirect rates, reconciliations, compliance. Goes the deepest into technical accounting — building up to it.
admin/	Admin / Operator	Running the system: tenant setup, the automated jobs that keep data flowing, monitoring, and what to do when something stalls.
employee/	Everyday users	Timekeeping and self-service. Minimal — no accounting needed.

Each module's guide follows the same shape:

1. The ideas you need first — the underlying concepts in plain English, no accounting background assumed. Read once.
2. What runs automatically — what the system does for you, so you can read your own numbers.
3. How to use it — step by step for each recurring task.
4. When something looks wrong — the symptoms you'll actually see, what they mean, and what to do.

The same content becomes in-app help over time — tooltips and first-use guidance built into the screens — so eventually you won't need to leave the app to know what to do.

Recommended reading order (new controller)

If you're new, read in this order — each layer builds on the one before it.

1. Foundations (read once)

• GovCon Accounting Concepts — controller/govcon_accounting_concepts.md — accrual vs. cash, billing vs. recognizing, the ideas the rest rely on.
• General Ledger (Chart of Accounts · Journal Entries · Books) — controller/general_ledger.md — the account structure everything sorts into, and how entries post.
• Ownership Register — controller/ownership.md — who holds an interest in each entity, by class, as of a date.

2. Set up your contracts (the source of truth)

• Contract Register — controller/contract_register.md — contract type, period, funding, and billing rates that drive everything downstream.

3. Day-to-day money in and out

• Home — your daily landing screen — controller/home_dashboard.md — start here each morning, before you open a module.
• The Bookkeeper — controller/bookkeeper.md
• Bank Feeds — controller/bank_feeds.md
• Bank Reconciliation — controller/bank_reconciliation.md
• Accounts Payable — controller/accounts_payable.md
• Vendors — controller/vendors.md
• Accounts Receivable — controller/accounts_receivable.md
• Expense Management — controller/expenses.md
• Timekeeping & Billing — controller/timekeeping_and_billing.md

4. The monthly and yearly cycle

• Revenue Recognition — controller/revenue_recognition.md
• Accruals — controller/accruals.md
• Payroll / Labor Distribution — controller/payroll_pay_codes.md
• Indirect Rates — controller/indirect_rates.md
• Financial Statements — controller/financial_statements.md
• Subledger Ties — controller/subledger_ties.md
• Month-End Close — controller/month_end_close.md
• Year-End Close — controller/year_end_close.md

5. GovCon compliance

• Unallowable Cost — controller/unallowable_cost.md
• Audit Support & ICS Submission — controller/audit_support.md
• Subcontractors & 1099 — controller/subcontractors_and_1099.md
• Procurement / Purchase Orders — controller/procurement.md
• Assets & Depreciation — controller/assets_and_depreciation.md
• Government Property (FAR Part 45) — controller/property.md
• Approval Routing — controller/approval_routing.md

6. Contract & program management

• Job Status Report (JSR/PSR) — controller/job_status_report.md
• Contract Performance & EVM — controller/contract_performance_evm.md
• Forward Pricing (FPRA) — controller/forward_pricing.md
• Contract Closeout — controller/contract_closeout.md

7. Going live on Arcvue

• Flightdeck — going-live monitoring & cutover — controller/flightdeck.md
• Timecard Ingestion (admin) — admin/timecard_ingestion.md
• Accounting Settings (admin — Vendors / Labor Categories / Holiday Calendars) — admin/accounting_settings.md
• People Import (admin — onboard employees and logins from one workbook) — admin/people_import.md

Everyday users

• Timekeeping — employee/timekeeping.md

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This index is the table of contents for the client training manual. Every guide is written client-agnostic — it teaches the concept and the workflow with generic examples, so it serves any tenant without edits.