Accounts Payable — Controller Guide
Accounts Payable — the vendor-bill queue with status badges, three-way-match markers, and an AP aging breakdown
Accounts Receivable — Controller Guide
AR Collections — open receivables ranked by payment risk with dunning tiers and drafted outreach
Accruals & Prepaid Amortization — Controller Guide
An accrual records a cost in the month it belongs to, even though the paperwork — the vendor bill, the payroll run — hasn't arrived yet. A prepaid is the mirror image: you paid cash up front for something you'll use up over several months, so you spread the expense out instead of taking it all at once. This guide explains both, then walks the exact clicks in Arcvue. It assumes you run a business but aren't a career accountant.
AP Invoice Detail — Controller Guide
*Every other AP surface treats a bill as one object: a vendor, a total, a status
Approval Routing — Controller Guide
Approval routing is the rulebook for *who has to sign off on each employee's
Assets & Depreciation — Controller Guide
The Asset Register — the three class tiles (Fixed assets, Intangibles, Goodwill), the register columns, and the empty state; a class you hold nothing in still reads zero, by design
Audit Support & ICS Submission — Controller Guide
*Every government contractor gets audited — on a schedule (the annual Incurred Cost
Bank Feeds — Controller Guide
A bank feed is the automatic pipe that pulls your bank's transactions into Arcvue every day, so your books build themselves from real activity instead of hand-keyed entry. This guide explains what the feed does, then walks the exact clicks: where you connect and map an account (an admin screen), and where you watch the activity day to day (the accounting Feeds page). It assumes you run a business but aren't necessarily a career government accountant.
Bank Reconciliation — Controller Guide
Bank reconciliation is proving that what your books say about a bank account matches what the bank says — every transaction accounted for, both sides agreeing to the penny. This guide assumes you run a business but aren't a career accountant: it explains what a reconciliation is and why the "difference" has to reach zero, then walks the exact clicks to run one in Arcvue each month.
The Bookkeeper — Controller Guide
The Bookkeeper queue — prioritized open items (close blocker, variances, payroll, AP drafts) with an AI walk-through session
Chart of Accounts — Controller Guide
*The chart of accounts is the master list of every bucket money can flow into.
Collections and Dunning — Controller Guide
*Collections is a worst-first work queue for money customers already owe you. It
Contract Closeout — Controller Guide
Closeout is the formal end-of-life of a contract. After the work is done and the period of performance is over, the contract still needs to be settled: the final invoice sent, subcontracts closed, any government property disposed of, and — on cost-reimbursable work — the indirect rates finalized. This guide explains what closeout involves, then walks the exact clicks in Arcvue to track a contract through its closeout checklist. It assumes you run a business but aren't necessarily a career government accountant.
Contract Performance & EVM — Controller Guide
Earned Value Management (EVM) answers one question: is this contract on track — on cost and on schedule — and where is it going to end up? Arcvue takes three numbers from your contract (what you planned to spend, what you've earned by finishing work, and what you've actually spent) and turns them into a health read and a projected final cost. This guide explains the numbers in plain English, then walks the exact clicks to work them on a contract. It assumes you run a business but aren't a career government accountant.
Contract Documents — Controller Guide
*This is where an executed PDF — a base award, a modification, an option exercise
Contract Register — Controller Guide
*The Contract Register is the flat, auditable list of every contract document you
Cost Pools — Controller Guide
Accounting → Cost Pools (/accounting/indirect-pools) is where your indirect cost structure is
Cutover — the order it happens in
For: the controller who will run cutover once ·
Expense Category Mapping — Controller Guide
Arcvue owns the expense categories* — airfare, lodging, subscriptions,
Expense Reports — Controller Guide
An expense report moves an out-of-pocket cost from "someone on the team spent money" to "the company reimbursed them and it's in the books" — with the checks a government contractor needs at every step. This guide explains the lifecycle, then walks the exact clicks: where reports live, the buttons that move a report forward one gate at a time, and the substantiation view that tells you which of the checks an auditor asks for are met on each line. It assumes you run a business but aren't a career government accountant.
The Feeds Page — Controller Guide
Accounting → Feeds is where you answer one question: *is the data actually
Financial Statements — Controller Guide
The Books page — the P&L for the period with a prior-month comparison, drawn from posted GL entries
Flightdeck — Controller Guide
*Flightdeck is the one screen that tells you whether your books are being fed,
Forward Pricing (FPRP) — Controller Guide
Forward pricing is projecting your indirect rates into the future* — what
General Ledger — Controller Guide (Chart of Accounts · Journal Entries · Books)
The Journal Entries register — manual entries with status, type, and debit / credit totals
GovCon Accounting Concepts — The Ideas Behind the Coding
This is the "read once" foundation for understanding why* Arcvue codes a
GSA TDR Sales Report — Controller Guide
A GSA schedule holder tells GSA what it sold under each schedule every period, in the FAS Sales Reporting Portal, and pays the Industrial Funding Fee on what it reported. That is Transactional Data Reporting (TDR). This guide explains the rules the report follows, then walks the exact clicks to build a period's filing, clear what would make GSA reject it, download the upload file, and record that it was filed.
Home — Controller Guide
*Home is your morning briefing: one screen that answers "does anything need me,
Indirect Rates — Controller Guide
Indirect rates with FAR 42.704 drift cards, pool detail, and computed-vs-provisional trend
Job Status Report (JSR / PSR) — Controller Guide
The Job Status Report is the one-page-per-contract answer to "how is this job doing?" — what's funded, what's been billed, what's been spent, how much room is left, and where it's headed. On a single screen you can scan every contract, sort by size, and spot the jobs that are burning too fast or projected to overrun. This guide explains what the report shows, then walks the exact clicks to pull it, read it, and drill into one contract. It assumes you run a business but aren't necessarily a career government accountant.
Journal Entries — Controller Guide
Journal entries — manual drafts, submissions and posted history, filterable by status, type and period
Leases — Controller Guide
*ASC 842 puts your leases on the balance sheet: a right-of-use asset, a lease
Leave Plans — Controller Guide
Three questions on one screen, in the order you answer them: *what plans do we
Leave Requests — Controller Guide
One screen, two audiences. If you hold approval rights it is *the queue of
Ledger Check — Controller Guide
*An escalation is raised by a rail that knows it is unsure. A rail that is
Mileage Audit — Controller Guide
The Mileage Audit log — GPS-captured trips reconciled to booked expense lines, showing business versus personal miles, the reimbursable total, and each trip's charge, purpose and start location
Close a Month (Period Close)
Period Close checklist with the month timeline and hard-gate status
Ownership Register — Controller Guide
The Ownership register on a tenant with nothing recorded yet — the As-of date, Add class, and the empty state that says where to start
Payroll Pay-Code Mapping — Controller Guide
When payroll comes in from your payroll provider, every line carries a pay code — a short label like REG, OT, PTO, or a numeric code like 103. Before that payroll can land in the general ledger, each code has to be told which GL account it belongs to and what kind of cost it is. That mapping is a controller decision, it's confirmed once per code, and any code that isn't mapped yet parks its payroll and raises the payroll flag on the month-end close checklist. This guide explains the idea, then shows you exactly where the mapping lives, how it's set up, and how to prove it's working — because unlike most Accounting features, pay-code mapping has no dedicated screen you click through; it's configured at onboarding and maintained through your implementation contact.
Prepaid Expenses — Controller Guide
*A prepaid is a cost you paid up front for something you consume over several
Procurement / Purchase Orders — Controller Guide
Procurement — purchase orders with ceiling, committed, and remaining commitments plus receipt status
Government Property (FAR Part 45) — Controller Guide
The government property register — GFP / CAP / CFE inventory with type, cost, and status
The Reports Library — Controller Guide
Every downloadable report Arcvue produces, in one place: Accounting →
Revenue Recognition — Controller Guide
Arcvue recognizes revenue under ASC 606 on its own, every day, for every
SCA Health & Welfare — Controller Guide
*Hours worked on a service contract, at the health & welfare rate that
Subcontractors & 1099 — Controller Guide
The subcontractor master — vendor type, W-9 status, and 1099-NEC eligibility tracking
Subledger Ties — Controller Guide
A subledger tie asks one question: do the items still open in a subledger add up to the balance of the account they post to? If Payables shows twelve unpaid bills, the accounts-payable account on the balance sheet should hold exactly those twelve. When it does not, either something was booked that no bill explains, or a bill exists that was never booked. This guide explains what the tie proves and why it survives cutover, then walks the exact clicks to set one up, read it, and sign it off each close.
Timekeeping & Billing — Controller Guide
The invoice register — one row per contract invoice with computed DSO, cost, indirect, fee, and dispute state
Work the Transaction Review Queue
*Transaction Review is where you approve, correct, or reject the AI's coding of
Unallowable Cost — Controller Guide
*Some costs are real business expenses you genuinely pay, but the government
Unbooked — Controller Guide
Unbooked answers one question: *did everything that arrived on our own feeds
Vendors — Controller Guide
The Vendors doorway — the vendor master with each party's EIN, default GL account and allowability, and Add vendor
Year-End Close — Controller Guide
Year-end close is the once-a-year step that sits on top of your normal month-end. After you close the final month of the fiscal year, the year's profit (or loss) gets rolled out of your income statement and into equity, so the new year's revenue and expense accounts start fresh at zero. This guide explains that roll, then walks the exact clicks — which are the same clicks as any month-end close, run on your December period, so most of the mechanics live in the month-close guide and this one focuses on what's different. It assumes you run a business but aren't a career government accountant.